Joint AACOM & AODME 2011 Annual Meeting Deadlines, Terms and Conditions 

Eligibility
Exhibit space is limited. AACOM/AODME reserves the right to determine the eligibility of any company or organization to exhibit or sponsor at this meeting and further reserves the right to reject any application and/or limit space assigned.

Exhibit Booth Specifications
All exhibit spaces are 8' x 10' and include a 6 foot draped table, 2 side chairs, a wastepaper basket, and one identification sign (44"x7"). Exhibitors cannot erect any walls, partitions, decorations, or obstructions that interfere with the view of any other exhibit.

Exhibit Rental Fees
AACOM/AODME requires a nonrefundable deposit of 50 percent of the total booth cost with the submission of the agreement; the balance is due by February 4, 2011. Booths are assigned on a first-come, first-served basis. AACOM/AODME will make every effort to provide exhibitors with their first choice; however, if this is not possible, we will assign a space in close proximity.

Exhibit Booth Assignments
Booth space in the Exhibit Hall is assigned based upon the order in which exhibit applications are received. AACOM/AODME reserves the right to revise the exhibit hall floor plan and/or move assigned exhibitors as necessary. Space not occupied by the close of the exhibit installation period as specified in these terms and conditions will be forfeited by the exhibitor. This space may be resold, reassigned or used by the exhibit manager.

Exhibit Area Security
AACOM/AODME will not provide 24-hour security for exhibitors. The safekeeping of exhibitors' property shall remain the responsibility of the exhibitor. AACOM/AODME advises exhibitors to consult their insurance brokers for proper coverage of display material from the time it is shipped from their premises until the time it is returned.

Decorator Services, Shipping, and Drayage
A service kit containing complete shipping instructions, production information, and other forms for all services needed during the installation, show period, and removal of exhibits will be sent to exhibitors about 45 days before the opening of the show. Please note: Do not ship exhibits directly to the hotel. Shipments will not be accepted. Shipping instructions and drayage fees will be included in the exhibitor service kit.

Exhibitor Name Badges
One complimentary name badge to include conference meals and two name badges for exhibit personnel are included with each booth.

Scope
AACOM/AODME will provide appropriate acknowledgement and recognition of Exhibitor or Sponsor in accordance with advertised exhibitor and sponsorship benefits, and with applicable laws and Internal Revenue Service rules and regulations. AACOM/AODME and Exhibitor or Sponsor agree that the purpose of the Annual Meeting is educational in nature, that Exhibitor or Sponsor participation in the Annual Meeting does not convey AACOM/AODME's approval, endorsement, certification, acceptance, or referral of any product or service of Exhibitor or Sponsor. No materials developed or intended for use in connection with the Annual Meeting will be distributed or otherwise used prior to advance review and written approval by AACOM/AODME.

Cancellation or Withdrawal
Payment for exhibit booth or sponsorship will be refunded in full if a written request for cancellation is received by AACOM/AODME before February 4, 2011, or if the Annual Meeting is canceled by AACOM/AODME. No refund will be made after February 4, 2011.

Collection Policy
Exhibitor or Sponsor agrees to pay any and all costs incurred by AACOM/AODME to collect any or all portion of fees owing to AACOM/AODME that have not been paid in full prior to the Annual Meeting. Failure to pay in full for the exhibit booth or the sponsorship by February 4, 2011 entitles AACOM/AODME to cancel the exhibit booth or sponsorship.

Termination of Annual Meeting
If AACOM/AODME determines that the premises where the Annual Meeting is to be held have become unfit for occupancy, or if the premises are materially interfered with by reason of strike, embargo, injunction, act of war, act of God, terrorist attack or threat, any other emergency, or any act or event not the fault or beyond the control of AACOM/AODME, the Agreement may be terminated by AACOM/AODME. In the event of such termination, the Exhibitor or Sponsor waives any and all damages and agrees that AACOM/AODME may, after deducting all costs and expenses, including a reserve for claims, refund to Exhibitor or Sponsor as a complete settlement and discharge of Exhibitor's or Sponsor's claim and demands, its pro rata amount of all monies paid by all Exhibitors and Sponsors, if other Exhibitors or Sponsors are involved in the Annual Meeting.

Names and Trademarks
AACOM/AODME shall have the right to use Exhibitor's or Sponsor's name, trademark, and logo, limited to the terms of this Agreement. Exhibitor or Sponsor shall not have the right to use any of AACOM/AODME's names, trademarks, logos, or copyrights without prior written approval.

Limitation of Liability
Exhibitor or Sponsor agrees to make no claim for any reason whatsoever against AACOM/AODME, the hotel, or the city and/or state where the Annual Meeting is held for any loss, including theft, damage, or destruction of goods, or for any injury to Exhibitor or Sponsor or its employees, including while the Annual Meeting is in progress, being set up, or being taken down. Exhibitor or Sponsor agrees to indemnify and hold harmless AACOM/AODME and its officers, directors, employees, and agents from and against any and all claims of any person arising out of acts, omissions, or negligence of Exhibitor or Sponsor, its agents, or employees.

For more information on exhibiting, sponsoring, or advertising at the AACOM/AODME Annual Meeting, please contact:

Beth Martino bmartino@aacom.org
AACOM
Manager of Meetings and Events
5550 Friendship Blvd., Suite 310
Chevy Chase MD 20815

Phone: 301-968-4189
Fax: 301-968-4101

or

Penny Friske  pfriske@osteopathic.org
AODME
Executive Director
142 East Ontario Street
Chicago, IL 60611

Phone: 312-202-8211
Fax: 312-202-8224